Panther Post

The Newsletter of FIU Office of the Controller

Fiscal Year End 2021-2022 Memorandum – Now Available!

In preparation for the fiscal year end close, please refer to the Year End Memo for important information including all year end closing deadlines and a listing of departmental contacts… (click to read more)

Monthly Closing Calendars

The General Ledger for May 2022 closed on May 9, 2022. The current and future month-end processing deadline schedules are located at Monthly Closing Deadlines… (click to read more)

Feature Articles

Important Reminder: Name Changes to Activity Numbers

ID Transfer Workflow Implementation

Office Depot Name Change

More Articles

Purchase of Controlled Substances & Hazardous Chemicals

Purchase of controlled substances is strictly prohibited with the Pcard… (click to read more)

Closing Bank of America Concentration Account

We will be closing the Bank of America Concentration Account in May 2022(click to read more)

Card Cancellation Process

 Departments have a responsibility for timely card cancellation… (click to read more)

 

HEERF Processes

June 15 is the deadline to submit Higher Education Emergency Relief Fund (HEERF) Reimbursement packages… (click to read more)

Pcard Recociliation Reminder: Travel Purchases

The TA# & Traveler Name is required when reconciling travel purchases… (click to read more)

GovSpend

GovSpend offers onboarding, training and can assist with any questions… (click to read more)

Accounts Payable Updates in Procure to Pay Resources

AP partnered with FSSS to enhance our Procure to Pay system manual & training… (click to read more)

Changes in UPS Contract

E&I Contract CNR01461 will expire on June 13th… (click to read more)

Vendor Fair with Grainger

June 8, 2022 at GC Ballroom… (click to read more)

Reminders & Deadlines

Departmental Card Approval Deadline

May 13, 2022 (click to read more)

Travel

Help us to expedite approving Travel Authorizations, Cash Advances, and Expense Reports. (click to read more)

Archives

Newsletter 2021-2022 Volume 10

← Back to Newsletter ArchiveIn this edition... Monthly Closing Deadlines Year End Close Process Workshop Deactivation and Chart Field Change Requests Higher Education Emergency Relief Fund (HEERF) Processes Closing Bank of America Concentration Account Invoice...

Newsletter 2021-2022 Volume 9

← Back to Newsletter ArchiveIn this edition... Monthly Closing Deadlines Third Party Accounts Payable Audit UPS Shipments Grainger Contract Notice of Shipping Charges Verification of Invoice Pricing Against Contract Terms & Conditions Accounts Payable Updates in...

Newsletter 2021-2022 Volume 8

← Back to Newsletter Archive In this edition... Monthly Closing Calendars Important Reminder: Name Changes to Activity Numbers Foreign Influence Travel Reporting Car Rental Reservation Portal Professional Translation/Interpretation Services Reminders and Deadlines...

Newsletter 2021-2022 Volume 7

← Back to Newsletter ArchiveIn this edition... Monthly Closing Calendars Important Reminder: Name Changes to Activity Numbers Airfare Comparison Unidentified Wire Transfer and ACH Payments Reminders and Deadlines NewsMonthly Closing CalendarsThe December 2021 period...

Newsletter 2021-2022 Volume 6

← Back to Newsletter ArchiveIn this edition... Monthly Closing Calendars Name Changes to Activity Numbers UPS Contract for Courier Services Journal Workflow Project Airfare Comparison Credit Card Reconciliation: Attaching Documentation Credit Cancellation Process...

Newsletter 2021-2022 Volume 5

← Back to Newsletter ArchiveIn this edition... Monthly Closing Calendars Total Contract Manager (Contract+) Join Us in Training Journal Workflow Project Unidentified Wire Transfers and ACH Payments UPS Shipments Reminders and Deadlines NewsMonthly Closing CalendarsThe...

Newsletter 2021-2022 Volume 4

← Back to Newsletter ArchiveIn this edition... Monthly Closing Calendars FIU Student Travel Purchase of Controlled Substance and Hazardous Chemicals Non-Conforming Purchase Justification Form Auto Rental (Foreign Travel) Reminders and Deadlines NewsMonthly Closing...

Newsletter 2021-2022 Volume 3

← Back to Newsletter ArchiveIn this edition... Monthly Closing Calendars Unrelated Business Income Tax (UBIT) – IRS Form 990-T Limiting Allowable Hotel Expenses Continues for FY-2021 Auto Rental (Foreign Travel) Reminders and Deadlines NewsMonthly Closing CalendarsThe...

Newsletter 2021-2022 Volume 2

← Back to Newsletter ArchiveIn this edition... Monthly Closing Calendars Online Banking Contact Information Reminders and Deadlines NewsMonthly Closing CalendarsThe July 2021 period in the general ledger has closed. When running your reports, please keep in mind that...

Newsletter 2021-2022 Volume 1

← Back to Newsletter ArchiveIn this edition... Monthly Closing Calendars and YE Closing Activities Procurement Manual Update GovSpend (formerly known as GovQuote) After-the-Fact Travel Authorizations New Requirements Blanket Purchase Orders Reminders and Deadlines...

Newsletter 2020-2021 Volume 12

← Back to Newsletter ArchiveIn this edition... Monthly Closing Calendars Fiscal Year End Travel Year-End Deadlines Petty Cash or Participant Payment Fund - Semi-Annual Acknowledgements Receiving Transaction E-mail Notifications Deliveries Announcement Disbursement...

Newsletter 2020-2021 Volume 11

← Back to Newsletter ArchiveIn this edition... Monthly Closing Calendars Fiscal Year End Travel Year-End Deadlines New International Travel Requirements Creating Travel/Expense Documents for FIU Students Changes to AP Journal Vouchers Reminders and Deadlines...