Panther Post

The Newsletter of FIU Office of the Controller

Prohibited Expenditures

A new regulation regarding Prohibited Expenditures relating to DEI (Diversity, Equity and Inclusion) became effective in January 2024, and university-wide compliance with this new regulation is required by July 1, 2024…(click to read more)

Monthly Closing Calendars

The General Ledger for May 2024 has closed. The current and future month-end processing deadline schedules are located at Monthly Closing Deadlines… (click to read more)

Feature Articles

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Fiscal Year End Closing Deadlines

Accounts Payable Deadlines and Reminders



Travel & Expense Year End Process



Purchase Order Close Requests Reminder



New GovSpend Contacts

Reminders & Deadlines

Departmental Card Approval Deadline

June 14, 2024

(click to read more)

Pending Travel Reports

Please approve Travel Authorizations, Cash Advances, and Expense reports in a timely manner.(click to read more)

Unidentified Wire Transfers and ACH Payments

The Controller’s Office occasionally receives payments that cannot be applied to the appropriate department due to inadequate information. Click here for the list of unidentified wire transfers and ACH payments as of May 2024.

To claim a payment, please contact Cash Management and provide the following information:

Payment details
Activity/Speedtype to which the payment should be recorded
Revenue Account to which the payment should be recorded

Payments that are not identified within 45 days of the wire/ACH date will be returned to sender.

Surplus Form Submission Requirements

Effective immediately, the University has implemented changes to the Surplus Form submission requirements. The most significant change is that pictures must be attached to the email sent to property@fiu.edu of the equipment that is listed on the Surplus Form.

The Surplus Form has been updated with specific instructions on page 2 of the form.

Please take a few minutes to review the form located at: https://controller.fiu.edu/wp-content/uploads/sites/24/2020/08/SurplusForm.pdf

Should you need additional information or have any questions, please contact Property Control at: property@fiu.edu or (305) 348-2167.

For additional information, please visit Asset Management’s website: https://controller.fiu.edu/departments/accounting-reporting/asset-management/

Panther Post

Prohibited Expenditures

Monthly Closing Calendars

Feature Articles

Fiscal Year End Closing Deadlines

Accounts Payable Deadlines and Reminders

Travel & Expense Year End Process

Purchase Order Close Requests Reminder

New GovSpend Contacts

Reminders & Deadlines

Departmental Card Approval Deadline

Pending Travel Reports

Unidentified Wire Transfers and ACH Payments

Surplus Form Submission Requirements

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