Monthly Closing Deadlines

The October 2024 period in the general ledger has closed.  The current and future month-end processing deadline schedules are located at Monthly Closing Deadlines.

New myFIUmarket Cart Notification Keep Shoppers Updated!

We’re thrilled to introduce a new feature in PantherSoft Financials to keep Shoppers updated on their myFIUmarket orders! MyFIUmarket Shoppers will now be notified once their assigned cart is checked out and a requisition is created in PantherSoft Financials, offering real-time insights into the processing of their order.

Key Tips on Cart Assignments and Notifications:

• When Multiple Shoppers are Involved, only the original cart creator receives the notification. For individual notifications, each Shopper should send their cart directly to the Requester.
• Requesters: When Creating a Requisition for Multiple Carts, use Add More Items from Checkout-Review and Submit page of the requisition instead of Move to Another Cart from within the MyFIUmarket to merge carts. This ensures notifications are sent to the ‘shoppers’ who created each cart.

To Process a Single Requisition when Assigned Multiple Carts, Requesters should:

1. Click on Add More Items from the Checkout- Review and Submit page of the Requisition.

2. Return to myFIUmarket and check out the Additional Cart, repeating steps 1 and 2 for each cart that needs to be added to the Requisition.
3. Submit the requisition once all carts are added.

This process allows each Shopper to receive a separate notification, even when multiple carts are assigned to a single Requisition, keeping everyone informed on order status.

For more details, refer to the Procure-to-Pay Training Manual or contact the Financial Systems and Support Services Help Desk at (305) 348-7200.

Thank you for your continued support as we work to enhance your shopping experience!

DEI Prohibited Expenditures

Now that we have the official guidance as it relates to DEI Prohibited Expenditures, we ask that all departments review any expenses they have incurred from July 1 – October 31, 2024 that may have the potential of being prohibited.  Please use the following tools to assist you in determining if an expense would have been prohibited:

PE Decision Tree – use this tool to determine whether an expenditure is permitted

PE Justification Form – use this Qualtrics form to document your justification for permitted expenditures

PE PowerPoint – PowerPoint presented by the PE Team

If you require additional assistance, contact mailto:Prohibitedexpenditures@fiu.edu.

myFIUmarket Catalogs Consolidus

We had announced in our last Panther Post that we had enabled Consolidus, a new promotional item catalog. If you have any questions or need assistance in walking you through the ordering process, please reach out to Andy Halm, our Consolidus account representative, at service@fiupromos.com or andy.halm@consolidus.com .

Also keep in mind that in addition to Consolidus, the other promotional item catalog is 4Imprint. You should make all of your promotional items purchases via these two catalogs in myFIUmarket. You should refrain from making any purchases via pcard either from these two suppliers or any other promotional item supplier.

Rail Transportation

Travel by rail is allowed and will be reimbursed when traveling in Coach Class on Amtrak and Smart Saver or Smart Class on Brightline trains. Employees must use their FIU Credentials(email) when booking to receive exclusive discounts. For instructions on how to set up an account with Brightline, click here.

Avis/Budget Car Rental

• It is crucial for university employees requiring a rental car for official business to adhere to the university’s policies and procedures. This includes using the specified website for making reservations: STATE OF FLORIDA RESERVATION PORTAL: https://www.carrental.com/abgPartners/sof/
• Effective July 2024, the daily rate for car rentals using the State Contract has increased. Please click here to view the In-State and Out-State Rental Pricing.

Foreign Auto Rental

When traveling to a foreign country, car rental is restricted to a compact vehicle, and Collision Damage Waiver (CDW) is the only insurance allowed. If the car rental company has mandatory fees, documentation of fees or written justification must be provided with the expense report. The traveler must provide written justification for renting a larger vehicle. If traveling with others, include a list of the passengers with their respective Travel Authorization and Expense Report numbers. If traveling with equipment or extra baggage, provide a detailed list and explanation.