Petty Cash / Participant Payments / Other Cash Payments

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The Cash Requests Team within Compliance Services in the Office of the Controller is responsible for managing requests related to:

• Petty Cash – issued to departments to cover emergency, non-recurring expenditures.
• Change Fund – issued to departments to provide immediate access for making change when a department accepts cash as a form of payment.

• Participant Payment Funds – provided to research custodians after receiving the necessary approvals—to compensate human subjects participating in research studies. The Office of the Controller is offering the University research community several options for compensating study participants involved in both sponsored and non-sponsored research. For more information on available options, please refer to the Policies and Procedures section below.
• Revolving Funds – used to provide cash to a designated custodian within a department for unique circumstances where the criteria for a Petty Cash/Change Fund or Participant Payment Fund are not met, but where the business need is essential to fulfilling the University’s mission. A Revolving Fund may include, but is not limited to, an imprest fund, Student Athlete Recruitment fund, and others deemed necessary.

The Office of the Controller must approve all cash handling (including gift cards) at the University. Below you will find related policies, procedures, user manual(s), and forms. If you have questions or require assistance regarding any of the above funds, please email the Cash Requests Team.

Forms